How to reconcile in QuickBooks: Step-by-step

Most business owners are used to carrying out frequent account reconciliations. Finally, you need to make sure all transactions are matched to already-entered transactions, or categorized and added if there is no such transaction entered already. QuickBooks will attempt to match downloaded transactions to previously-entered transactions to avoid duplication.

After completing an account reconciliation, a reconciliation report becomes available. In the “You reconciled this account” window that appears, you can click the “View reconciliation report” link to view the report. Otherwise, click the “Done” button in this window to close it. Start by reviewing a previous reconciliation report. If you reconciled a transaction by mistake, here’s how to unreconcile it. If you adjusted a reconciliation by mistake or need to start over, reach out to your accountant.

It needs to match the balance of your real-life bank account for the day you decided to start tracking transactions in QuickBooks. Reconciling your accounts is an important part federal income taxes of managing your finances in QuickBooks Online. It allows you to compare your records with your bank or credit card statement and make sure that everything is accurate and up-to-date. In this article, we’ll provide step-by-step instructions on how to reconcile an account in QuickBooks Online.

(If you’re in the middle of reconciling, stay on the page you’re on and skip to step 4). Over a short timeframe such as a month, differences between the two balances can exist (due to bank errors or checks that have not been cashed by the payee, for example). Frequent reconciliation is important to ensure your QuickBooks accounts remain accurate. Reconciling accounts once per month is good practice. During a reconciliation, you compare an account in the accounting system, such as QuickBooks, to its real-life counterpart to make sure everything matches. A reconciliation confirms the accuracy of the QuickBooks account.

Bill payments are automatically synced, matched, and categorized in QuickBooks. QuickBooks will load the statements and facilitate a side-by-side comparison. If QuickBooks is not connected to online accounts, the statements will not be loaded.

Step 3: Start your reconciliation

1. If you’re reconciling an account for the first time, review the opening balance.
2. (If you’re in the middle of reconciling, stay on the page you’re on and skip to step 4).
3. Most business owners are used to carrying out frequent account reconciliations.
4. If needed, then enter any bank service fees or interest earned into the “Enter the service charge or interest earned, if necessary” section.
5. Enter the statement’s ending balance into the “Ending balance” field.

Remember to regularly reconcile your accounts to maintain financial accuracy and avoid discrepancies. When you create a new account in QuickBooks, you pick a day to start tracking transactions. You enter the balance of the purpose of a balance sheet and income statement your real-life bank account for whatever day you choose. We recommend setting the opening balance at the beginning of a bank statement. If you’re reconciling an account for the first time, review the opening balance.

Instructions on How to Start Reconciling an Account in QuickBooks Online

It’s recommended to reconcile your checking, savings, and credit card accounts every month. Once you get your bank statements, compare the list of transactions with what you entered into QuickBooks. If everything matches, you know your accounts are balanced and accurate. When you have your bank statement in hand, you’ll compare each transaction with the ones entered into QuickBooks. We recommend reconciling your checking, savings, and credit card accounts every month.

Step 1: Select an account to reconcile

Before you start with reconciliation, make sure to back up your company file. If you forgot to enter an opening balance in QuickBooks in the past, don’t worry. To get started, navigate to the Reconcile page in QuickBooks Online (Take me there). You can do this by clicking on the Gear icon in the upper-right corner of the screen and selecting Reconcile from the drop-down menu.

Learn everything you need to know about WooCommerce pricing 2024. From hosting and domains to essential plugins and transaction fees, discover what does encumbered mean in accounting the real cost. Select the account you wish to reconcile from the Account drop-down menu. If your beginning balance doesn’t match your statement, don’t worry.